I am missing a file from a seller. Where can I locate it?
As a general rule, files flow as follows:
- Files originate in the seller/ship-to EPCIS system and are forwarded using an AS2 system
- The sender’s AS2 and Gateway Checker’s AS2 platform transfer the file using an encrypted link
- The file is transferred from Gateway Checker’s AS2 platform to its EPCIS platform
- The file is downloaded by the ERP system
If an inbound EPCIS file does not appear as expected in the ERP application, follow the steps below to help locate it.
1. Check the Gateway Checker Portal
- Log into the Gateway Checker production system.
- Go to the Receive tab.
- Use the search box and Filter button with one or more of the following:
- Purchase order number
- File name
- Seller’s GS1 Company Prefix (GCP) (the seller not the ship-from)
💡Tip: If unsure whether you are seeing the correct file, use the Drug Transaction Summary Report to view the shipment contents.
2. Confirm File Status
Files that have errors may not be visible.
- The file should have a status of “Arrived” — indicating the file has arrived successfully.
- Check the TraceReady report for FAILs
- Check the Drug Transaction Summary Report. If that exists, then the file has been successfully loaded into the Gateway Checker database.
- If everything is working, each new file is assigned a Transaction ID (TID) and downloaded by the ERP system within a few minutes. Blue Link ERP downloads typically occur every 10 minutes (or so).
3. Places that Gateway Checker Admins Can Check
- Files are first received through the Gateway Checker AS2 system.
- Gateway Checker Admin Support can search the AS2 inbox using:
- AS2 Message ID
- Date-time stamp
- File name
- Sender
We receive a large volume of files, so locating one can feel like searching for a needle in a haystack. If the seller provides AS2 transfer information (Message Disposition Notice (MDN) or Transport Headers), it gives us the info above.
- Inbound files with an incorrect seller or buyer SGLN are placed in the AS2 reject queue.
- Gateway Checker support reviews this queue daily and resolves issues such as:
- Linking an unrecognized buyer/seller trade partner
- Informing the parties involved that an SGLN must be corrected
Once resolved, the file is reprocessed (if possible) and resumes normal flow.

